In today’s fast-paced digital world, more services actively transition online—and notarizations are joining this shift. Consequently, one of the most convenient innovations transforming the notary industry is Remote Online Notarization, commonly known as RON. But what exactly is RON, and how does it empower you?
Let’s explore this modern solution in simple terms.
What is Remote Online Notarization (RON)?
Essentially, Remote Online Notarization (RON) enables you to notarize documents electronically using secure audiovisual technology. Instead of arranging an in-person meeting, you connect with a commissioned notary through a secure, legally compliant video call—similar to platforms like Zoom or FaceTime, but offering enhanced security features. This means you gain the flexibility to have your documents notarized from the comfort of your home, office, or even while traveling, provided you have internet access.
How Does RON Work?
So, how exactly does this process unfold? Here’s a step-by-step look at how a typical Remote Online Notarization session works:
- Upload Your Document
- First, you upload the document requiring notarization to a secure RON platform. Your notary or a trusted third-party provider generally hosts this platform.
- Verify Your Identity
- Next, to ensure the process is legally sound, the platform guides you through identity verification. This typically involves two key steps:
- Credential analysis: The system prompts you to scan your government-issued photo ID (like a driver’s license or passport).
- Knowledge-based authentication (KBA): Then, you answer personal questions derived from public records to further confirm your identity.
- Next, to ensure the process is legally sound, the platform guides you through identity verification. This typically involves two key steps:
- Connect with a Notary Online
- Once the system verifies your identity, it connects you with a commissioned notary via a live, two-way video call. During this call, the notary walks you through the signing and notarization process, much like they would in person.
- E-Sign the Document
- While the notary observes via video, you electronically sign the document. Following this, the notary applies their electronic seal and digital signature, thereby officially notarizing the document.
- Download the Notarized Document
- Finally, after the session concludes, you can download or receive a secure digital copy of the completed and notarized document. The platform securely stores and records the entire session for legal compliance.
Benefits of Remote Online Notarization
Opting for RON provides several compelling advantages over traditional in-person notarization:
✅ Unmatched Convenience
Forget driving to an office or scheduling around limited business hours. RON allows you to notarize documents from almost anywhere, often 24/7.
✅ Impressive Speed
Furthermore, you can complete the entire process in minutes, making it ideal for urgent situations.
✅ Enhanced Security
Additionally, reputable RON platforms employ advanced encryption, robust ID verification methods, and secure storage, often making them even safer than traditional in-person notarizations.
✅ Greater Accessibility
RON proves especially beneficial for people with mobility issues, those living in rural areas, or clients working with professionals across state lines.
✅ Assured Legal Compliance
Crucially, most U.S. states recognize RON as legally valid, especially when conducted through approved platforms with a commissioned notary.
Is RON Right for You?
If you need a notarization and want to save time, reduce travel, and improve flexibility, Remote Online Notarization is an innovative solution. It’s especially popular for:
- Real estate closings
- Power of attorney documents
- Affidavits
- Legal agreements
- Business forms
Before proceeding, be sure to check whether RON is accepted by the requesting party (such as a title company or government agency). At Brian Minton Notary, we utilize an Indiana state-approved platform to complete notarizations.
Final Thoughts
Remote Online Notarization is reshaping the notary world with convenience, efficiency, and security. As more states and organizations embrace this technology, it’s becoming a go-to option for anyone who needs fast, trusted notary services.
